PI Non-Sponsored Statements: Salary

The salary report section displays the salary paid by employee.

This report allows the user to:

• Quickly look and see who is being paid
• Easily check employee names
• Look at salary types
• Review Payroll Cost Transfers completed this period
• Review Vacation credits
• Salary expense, by employee name, by pay period
• Vacation Credits- post to both salary and fringe codes using wage type 3102, E210SlOf. For further information: Account Reconciliation Procedures Guide: Vacation Credits.

The Header Section provides identifying information about the non-sponsored cost object from SAP Master Data such as:

• Fund Center
• Funded Program (this is the name of the Faculty member that receives the report, this is updated by [email protected])
• PI for Funded Program (this data is based on SAP Master Data and must be updated using the Master Data Request Tool, it is not related to the report distribution)
• Responsible Person
• Business Area
• Fund
• Fund Type
• Function Group
• Financial Function

Updates to a more meaningful name are allowed as it pertains to the fund center or funded programs. The department should use the Master Data Request Tool in SAP to initiate the change process.

If an update is approved all SAP applications using this data will also be updated.

A. Employee 

• First column on the Salary report
• Field shows Text only
• Sorted by Last Name

B. GL Account

• Second column on the Salary report
• Field shows Text only
• Description of type of salary, for example admin and faculty

C. End of Pay Period 

• Third column on the Salary report
• Field shows Text only
• Use this column to see if a person is paid from a previous period, look for possible Payroll Cost Transfers or Vacation Credits

D. Wage Type 

• Fourth column on the Salary report
• Field shows Text only
• E210SIOf – identifies Vacation Credits
  This total may differ from the Summary report if there are vacation credits. The summary states salary (without vacation credits accounted for), but the PI Salary report includes vacations credits.

E. Pay Period Salary Amount 

• Fifth column on the Salary report
• In this example: the report was run for FY/Period 06/2017 (December, 2016)

Screen shot below, reconciles the summary page with the salary report and provides detail for each non-payroll commitment.

To correct an error contact the analyst that reconciles this account or the department administrator and request a Payroll Cost Transfer to be completed.

This sub-report has omitted several items so it provides the user with only pertinent data elements to properly reconcile the account.

• Fringe detail