PI Non-Sponsored Statements: Salary Commitment

The Salary Commitment report displays the salary commitments by person and the period(s) they will be paid. A user can quickly look and see who will be paid on this account.

What is included?

• Future salary commitments by employee (as of month close) through the fiscal year.

This report has omitted several items so it provides the user with only pertinent data elements to properly reconcile the account.

The Header Section provides identifying information about the non-sponsored cost object from SAP Master Data such as:

• Fund Center
• Funded Program (this is the name of the Faculty member that receives the report, this is updated by [email protected])
• PI for Funded Program (this data is based on SAP Master Data and must be updated using the Master Data Request Tool, it is not related to the report distribution)
• Responsible Person
• Business Area
• Fund
• Fund Type
• Function Group
• Financial Function

Updates to a more meaningful name are allowed as it pertains to the fund center or funded programs. The department should use the Master Data Request Tool in SAP to initiate the change process.

If an update is approved all SAP applications using this data will also be updated.

A. Employee  

• First column on the Salary Commitment report
• Field shows Text only
• Sorted by Last Name

B. GL Account  

• Second column on the Salary Commitment report
• Field shows Text only
• Description of type of salary, for example student, admin and faculty

C. Commitment Start  

• Third column on the Salary Commitment report
• Field shows Key only

D. Commitment End 

• Fourth column on the Salary Commitment report
• Field shows Key only
• For sponsored awards check the budget end date; commitments after the budget end date are not included.

E. Commitment Amount 

• Fifth column on the Salary Commitment report
• In this example: the report was run for FY/Period 06/2017 (December, 2016)

Screen shot below, reconciles the summary page with the salary commitment and provides detail for each payroll commitment.

To correct an error contact the analyst that reconciles this account or the department administrator and request a Payroll Cost Transfer to be completed.

This sub-report has omitted several items so it provides the user with only pertinent data elements to properly reconcile the account.

• Fringe detail
• Payroll Cost Transfers processed after the month-end close cutoff date.
• Commitments after budget end date